EVAA Scribe: AI Scribe for Eye Care That Redefines Clinical Documentation

Charting shouldn’t come at the cost of your time or your patients’ attention. EVAA Scribe—part of the MaximEyes AI suite—listens in real time during patient visits and generates structured, specialty-specific notes ready for your review and written back into your EHR.  Less keyboard.  More care.

From late-night charting to dinner with the family

If you’re honest, that “second shift” after hours isn’t about patients—it’s about your eye care EHR. You’re reconstructing details from memory, clicking through fields, and watching family time slip away.

As one MaximEyes doctor put it during a recent talk, setting up smart workflows can save “five to ten minutes a chart… 80 to 160 minutes of charting time in a typical day.” That’s a couple of extra patients—or a proper dinner at home. His math? Two additional patients/day ≈ ~$600/day, ~$3,000/week, ~$150,000/year. Not bad for getting your evenings back.

EVAA Scribe takes that idea a step further: instead of you forcing the EHR to keep up, Scribe meets you in the exam room, capturing the encounter as it happens and drafting notes you can trust.

Meet EVAA Scribe (and why it feels different)

In-room listening
Scribe listens during the encounter (with your consent workflow), capturing the history, exam, and plan in context—so you’re not repeating yourself later.

Specialty-trained for eye care
Notes aren’t generic. Scribe understands optometry and ophthalmology terminology, common diagnoses, plans, and the cadence of your clinical conversation.

Structured, professional SOAP notes
You get clean, clearly organized notes—written back into your EHR so fields are properly populated (no copy/paste gymnastics).

Compliance-minded by design
More complete, consistent documentation supports coding accuracy and audit readiness, without slowing you down.

 

“If you can use a smartphone, you can do this… a couple of clicks.”
— Jay Henry, OD, Hermann & Henry Eyecare

 

What it looks like in your day-to-day

Think of Scribe as your quiet assistant:

  • During the encounter: You stay focused on the patient. Scribe captures and organizes the story, exam elements, assessment, and plan.
  • At wrap-up: You skim, edit if you’d like, and approve
  • Behind the scenes: The note is saved back into the right EHR fields, so your downstream workflows (orders, billing, recalls) stay tight.

Couple this with the MaximEyes tools you already love, like smart “normals,” previous-encounter copy, device integrations—and your documentation starts to feel… easy.

How Scribe helps you (and your patients)

  • Be present. More eye contact, less screen time. Patients feel seen, heard, and cared for.
  • Leave on time. End of day doesn’t mean start of charting. Approve and go.
  • Boost accuracy. Consistent, structured notes reduce gaps and rework.
  • Support correct coding. Clear documentation helps justify medical necessity and supports code selection.

Why this isn’t just “dictation, but fancier”

  • Dictation makes you do the structuring later.
  • Generic scribes don’t know eye care’s flow or vocabulary.
  • EVAA Scribe understands context, organizes SOAP notes for eye care, and writes them back into the EHR in the right places.

That last bit matters. When notes line up with fields, everything else gets smoother: orders, billing, reporting—fewer clicks for you and your team.

A quick story you’ll recognize

You’ve got a full schedule, a complex dry-eye follow-up, and a contact-lens fit after lunch. With Scribe on, you run your exam the way you always do… except you’re not trying to “keep up” with the cursor. At the end, your note is already laid out, with your plan elements captured and ready. You scan, tweak a line or two, and approve. No stack of charts waiting at 5:30. No “I’ll finish this later” hanging over your evening.

 

“Guess what? You’ve got two hours of your life back. You can go home and have dinner with the kids.”
— Morgan Murphy, OD, Hermann & Henry Eyecare

 

TL;DR benefits

  • Time back: Cut end-of-day charting; reclaim evenings.
  • Better visits: More patient connection; fewer screen detours.
  • Cleaner notes: Eye-care-specific, structured, audit-friendly.
  • Less busywork: Notes write back into the EHR—no copy/paste.

Say goodbye to late-night EHR sessions. With EVAA Scribe, your notes are already done.

See EVAA Scribe at Vision Expo West—Booth F13029 or click here to request a demo.